Submission Guidelines
For Main Track, Special Track, and Workshop Papers
For a list of all topics relevant to ACII 2025, please see the Call for Papers page.
Original submissions to ACII 2025 should not substantially overlap with any other paper already submitted or published, or to be submitted during the ACII 2025 review period. All persons who have made any substantial contribution to the work should be listed as authors, and all listed authors should have made some substantial contribution to the work. All authors must be aware of the paper being submitted to ACII 2025.
The ACII 2025 conference proceedings will be published on IEEExplore. If a paper is accepted, an author must register and attend the conference to present the paper in person. The conference and IEEE reserve the right to exclude a paper from distribution after the conference, including via the IEEE Xplore® Digital Library, if the paper is not presented by one of the authors at the conference. However, special consideration will be given to authors who can provide documentary evidence that despite their best and timely efforts, a visa was not granted in time by the Australian authorities.
The reviewing process for ACII 2025 will be double-blind. Thus, the submitted version of the paper should be appropriately anonymised to not reveal either the authors’ identities or institutions. Any submission that contains information revealing the authors’ identity will be removed from the reviewing process. Please see the guidelines below for more information about how to anonymise your submission.
The submission process will be handled through the EasyChair system. The main body of the paper, from beginning to the conclusion(s), can be up to 7 pages in length. The Ethical Impact Statement can take up to one page (additional to the 7-page limit of the main content). The references do not have a page limit. Submissions must be in PDF format, in final and publishable form, by the submission deadline. Papers that use different formatting from the ACII 2025 Latex or Word templates or explicitly reveal identifying information about the authors will be automatically removed from the reviewing process (desk reject).
Supplementary material (images, video, etc.) may optionally be submitted with papers. Such material must be submitted as a single zip file and must be no larger than 100MB. Please ensure anonymity, including the file names/properties or other hidden text. The supplementary materials will not be part of the conference proceedings, so they will only aid the reviewing process. Reviewers are not required to view the supplementary material (though most reviewers are likely to do so), so any information critical to understanding the work should be in the main paper.
ACII 2025 will use the IEEE PDF eXpress to enforce the requirements for papers appearing in IEEE Xplore. The final versions of all papers accepted for publication must adhere to the IEEE Xplore PDF specifications.
Instructions for Authors
Paper submissions to ACII 2025 must use one of the following templates (as per IEEE specifications):
Carefully proofread your paper before submission.
Main Track, Special Track, and Workshop papers need to be submitted to EasyChair.
A paper may only be submitted to one track. Submitting the same paper to multiple tracks is not allowed.
ArXiv Policy
ACII 2025 does not consider a paper on arXiv.org and similar preprint, open repositories to be a dual submission. However, papers deposited in ResearchGate, Academia, or paid-access repositories will not be accepted.
Guidelines for Anonymising Submissions
ACII 2025 follows a double-blind review process, requiring authors to prepare an anonymised submission.
To prepare an anonymised submission, authors must remove author and institutional identifiable information from all parts of the paper, including the acknowledgments section, and the PDF meta-data. None of the submission material can contain any information that directly or indirectly reveals the authors’ identity.
Institution information should also be removed from the body of the text. For instance, use “…participants were recruited from a university campus” instead of “…participants were recruited from University X.” Additionally, we recommend removing marks that identify institutional affiliation from images and supplementary videos (e.g., institutional attire, logos) as much as possible. However, pictures of equipment, robots, etc. used and study setup generally do not need to be anonymised, even if the robot uniquely identifies your group.
We also ask authors to leave the citations to their previous work following the same format as citations to others’ work. More concretely, as an example, when the authors refer to their previous work in the text, they should use “Prior work by [6]…” instead of “Our prior work [6]…”, and [6] should be included in the reference list with the same format as the other citations.
Please note that any mention of IRB/Ethics Committee approval or other Ethics-related information should also be anonymized in the initial submission (and replaced with the correct information in the camera-ready version).
Ethical Impact Statement Guidelines
In the past few years, we have seen greater deployment of AI in our society, which has resulted in a greater impact on our daily lives. Yet, with AI’s increased societal benefit, we have also seen greater risks for potential harm. The Affective Computing community, in particular, is particularly aware of the risks and possible harm of the technology that we study. AAAC has had an Ethics Special Interest Group since its founding, and our community’s attention to ethics has also grown in recent years to match the growing risks: In 2019, ACII held a community-wide town hall to discuss the ‘misuses’ of Affective Computing. In 2021, the conference’s theme was “Ethical Affective Computing”. In 2025, the conference theme will be “Socially Responsible Affective Computing”.
Similar to previous years, the ethical impact statement will be a mandatory part of all paper submissions.
Please refer to this document on how to write an Ethical Impact Statement for a lengthier discussion of the details of how to write an Ethical Impact Statement. Both authors and reviewers should use this document for clarity and a shared understanding of the ACII community’s vision.
- Papers must have a dedicated Ethical Impact Statement section at the end of the paper, before the reference list. The Ethical Impact Statement can take up to one page (additional to the 7-page limit of the main content).
- This Ethical Impact Statement requirement applies to full papers to the ACII main conference, special tracks, and workshop paper tracks. Please notice that extended abstracts for workshops, demos, or special tracks might require a mandatory Ethical Impact Statement. Thus, ensure you verify the Ethical Impact Statement requirements before your submissions.
- The Ethical Impact Statement will also be reviewed. Ethical reviews will be based on papers flagged by technical reviewers and area chairs.
- ACII reserves the right to reject submissions that do not fulfill the Ethical Impact Statement requirements for submissions and/or have violated the ethical principles stated in this document.
Checklists
Acknowledgements
The ACII submission guidelines take inspiration and information from the following guidelines:
- Guidelines for anonymising submissions from Human-Robot Interaction (HRI)
- Information for authors from Face and Gesture 2025 (FG)
- NeurIPS 2021 Paper Checklist Guidelines