Camera-Ready Instructions (Main Conference)
Regular and Special Session Papers
The following information is provided to help you prepare and submit your final paper, as it will be published in the proceedings of ACII2025.
Requirements
- All papers MUST be formatted according to the Camera-Ready Templates of Microsoft Word or LaTeX tailored for ACII2025.
- Submissions must be in PDF format and are limited to a 10MB file size.
- The main body of the paper, through the conclusion, can be up to 7 pages. The Ethical Impact Statement can take up to one page (additional to the 7-page limit of the main content). The references do not have a page limit.
- All accepted papers must be presented at the conference by one of the authors. Please refer to the Registration page for detailed information on author registration requirements. Failure to register before the deadline will result in the automatic withdrawal of your paper from the conference proceedings.
Preparation of the Paper
Please follow the guidelines hereafter to prepare your camera-ready paper.
1. Camera-Ready Templates
The following style files and templates are available for users of LaTeX and Microsoft Word:
Please follow the following naming convention for your paper file: ACII2025_CR_PaperID.pdf where PaperID is to be replaced with the ID number of your paper. For example, ACII2025_CR_24.pdf for the paper with ID number 24 in the EasyChair submission system.
2. Check and Add the Copyright Clearance Code Notice
Please select the copyright information that applies to you and add it to the bottom of the first page of your source document.
- For papers in which all authors are employed by the US government, the copyright notice is:
U.S. Government work not protected by U.S. copyright - For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:
979-8-3315-8015-5/25/$31.00 ©2025 Crown - For papers in which all authors are employed by the European Union, the copyright notice is:
979-8-3315-8015-5/25/$31.00 ©2025 European Union - For all other papers, the copyright notice is:
979-8-3315-8015-5/25/$31.00 ©2025 IEEE
3. IEEE Xplore Compliance Using PDF eXpress
The previous glitch has now been fixed.
Before submitting to the ACII2025 website, all camera-ready submissions MUST be checked for IEEE eXplore compliance by using the PDF eXpress service.
First-time users should do the following:
- Select the “Create account” link.
- Enter the following:
- Conference ID:
67994X - Your email address
- A password
- Conference ID:
- Continue to enter information as prompted.
An online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.
Previous users of PDF eXpress need to follow the above steps but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
You can also use PDF eXpress to convert your source file(s) to IEEE Xplore-compatible PDF. ACII 2025 will NOT accept camera-ready papers that are not IEEE Xplore-compatible.
Note: The submission of your paper to PDF eXpress for IEEE eXplore compliance check does NOT mean that you have submitted your camera-ready paper to the conference. After you receive the PDF file from PDF eXpress, you need to submit it through the EasyChair system of the conference.
4. Paper and Copyright Submission
Electronic Paper Submission
- Only PDFs that are verified or generated by IEEE PDF eXpress can be accepted as camera-ready manuscripts.
- Authors can upload the camera-ready paper on EasyChair by visiting:
“My Submissions for ACII 2025” → “view” → “add or update files”. - Authors can also update their paper information on EasyChair by visiting:
“My Submissions for ACII 2025” → “view” → “update information”.
eCopyright Form (eCF) Submission
- Please submit your camera-ready paper first.
- After submission, corresponding authors will receive emails from IEEE with links to access their individual eCFs.
- Submit your eCF as soon as you receive the email from IEEE.